PRWeek Awards Asia 2013

How To Enter

This year the PRWeek Awards Asia will be accepting online entries only. Please read the following information to assist you in your online submission.

1	Complete written submission How to complete entry submission?

2	Collate the following supporting materials in the specified formats: a. Three (3) compulsory hi-resolution images that will be used to showcase the entry, if awarded b. No more than six (6) additional items of supporting materials c. Three (3) copies of CDs/DVDs containing the high resolution versions of any video files submitted online Guidelines for collating supporting materials

3	Confirm client contact details for client endorsement Client endorsement is compulsory

4	Perform online submissions/uploads Online submissions/uploads

5	Make payment via internet payment gateway or send in cheque Payment methods

6	Send in hi-res versions of online video materials/cheque to: PRWeek Awards Asia Attention: Andrea Hayes 21 Media Circle, #05-05, Infinite Studios Singapore 138562 Tel: +65 6579 0542 Offline submissions

Step 1: How to complete entry submission?

Your written entry is of utmost importance as the short-listing process takes place heavily on the basis of the strength of the arguments made. Remember, judges will be assessing your submission against the criteria stated in each specific category.

Please review each category for specific sub-headings that you must include in the two-page summary.

Points to note:

• The written submission should be prepared in English. Entries in any other language should be accompanied by a translation.

• Entry submissions should be two single sides of A4 typed in Times New Roman, no less than 12 point type size, single spaced

•Your agency name or logo must not appear anywhere in the written submission or on any supporting materials submitted.

•Images and graphics (not containing extensive text), if used sparingly, may be used within the written submission.

Step 2: Guidelines for collating supporting materials

The supporting materials provided should show evidence of the success of your campaign, and back the case made in your written entry. This may vary depending on the category, but can range from branded media coverage, photographs, customer research, sales or profit figures, media evaluation, tracking studies, market share, customer attitudes etc. The above list contains only suggested supporting materials but there are no limitations to the type of data submitted, provided it is relevant.

Points to note:

• You may submit no more than six (6) items of supporting materials, on top of the three (3) compulsory hi-res images. Be selective and provide only the most effective and successful items that make your case.

• A campaign will count as one (1) item of supporting material but it has to be presented in one (1) file for upload if submitted online or if hosted on a server.

• Supporting materials can be submitted in various ways – either to be uploaded online; or via URL of a microsite that hosts the files.

• There should be no agency names or logos in your written entry or any of your supporting materials. Materials with agency names or logos may be disqualified.

• Any supporting data must be accompanied by an indication of the source of reference. If your agency is the source of research, please reference “Agency Research”.

• All materials in languages other than English must be submitted with a translation.

• The microsite must be live from 10 April 2013 to 30 June 2013. Please supply passwords, if needed, for access to the URL.

• Three (3) copies of CDs/DVDs containing high resolution versions of any video files submitted online are compulsory.

• All supporting materials must adhere strictly to the stipulated formats as listed below:

Documents

File size: Less than 5MB

File formats: .doc, .ppt, .pdf

Pictures/Photographs

File size: Less than 5MB

File formats: .jpg, .png, .gif

Audio

File size: Less than 5MB

File formats: .mp3

Videos

File size: Less than 10MB

File formats: .mov, .wmv, .mpg, .mpeg2, .swf

Step 3: Client endorsement is compulsory

Client endorsement is required for each entry submitted. Upon provision of the contact details of the client representative, a “Client Endorsement Request” will be sent to the email address of the nominated client, seeking approval on the written submission uploaded. A notification will be sent to you upon their endorsement.

Step 4: Online submissions/uploads

Register yourself at our website with a unique email address. For each entry made, upload a completed written submission as well as the relevant online supporting materials. Please add all your entries before clicking ‘submit’ on the summary page, as you may no longer add or remove any entries after that. You may re-login anytime before entry deadline to amend your submissions. An entry number will be assigned for each entry.

Step 5: Payment methods

Entry fees are payable in USD or HKD. On the online registration form, there are four payment methods to select from:

Credit card online

You will be redirected to our secure payment gateway, SecureTrading, where you key in all your credit card details. For this payment option, a 2.65% bank surcharge is applicable for the use of Visa/Master credit cards; while a 3.909% bank surcharge is applicable for the use of AMEX credit cards.

Credit card offline

Print out the confirmation email sent to you, fill out your credit card details as requested and fax it back to +65 6224 6102 or scan/email to hanielyin.wong@haymarket.asia (cc: andrea.hayes@haymarket.asia). For this payment option, a 2.65% bank surcharge is applicable for the use of Visa/Master credit cards; while a 3.909% bank surcharge is applicable for the use of AMEX credit cards.

Cheque / Bank draft

The cheque / bank draft should be made payable to “Haymarket Media Ltd”. Please attach it to the print out of your confirmation email and send it to:

PRWeek Awards Asia 2012

Attention: Andrea Hayes

21 Media Circle

05-05 Infinite Studios

Singapore 138562

Bank transfer

For this option, you will have to bear ALL bank charges related to this transaction. Please do indicate that to the bank clearly when making the transfer.

Beneficiary Name: Haymarket Media Ltd
Beneficiary address: 23/F, The Centrium, 60 Wyndham Street, Central, Hong Kong
Bank Name: CitiBank N.A., Hong Kong
Bank Address: 40/F Citibank Tower, Citibank Plaza, 3 Garden Road, Central, Hong Kong
USD Account No.: 006-391-61553174
HKD Account No.: 006-391-61553182
Swift Code: CITIHKHX

Upon successful bank transfer payment, please email hanielyin.wong@haymarket.asia (cc: andrea.hayes@haymarket.asia) a scanned copy of the proof of transaction, clearly stating which registration the payment is for.

A confirmation email will be generated upon completion of online submissions, kindly include that with any cheque payment mail. All payments must be received by 24 April 2103.

Step 6: Offline support submissions

To complete your entry, you must send in three (3) copies of DVDs containing high resolution versions of any Video online supporting materials submitted (if any) to the organisers. Also, you may send in your cheque/bank draft to the same address stipulated.

Points to note:

The three (3) duplicate copies of CDs/DVDs must containing any Video files submitted online but in high resolution.

• Pictures/Photographs must be at least 300 dpi (RGB), jpeg, size not smaller than 8” x 10” or 8R.

• Videos must be in .mov, .mpeg2, or.avi file format in high resolution, 720 x 576, aspect ratio 4:3, encoded from the master source.

PRWeek Awards Asia 2012

Attention: Andrea Hayes

21 Media Circle

05-05 Infinite Studios

Singapore 138562

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