General Guidelines & Information

WHO SHOULD ENTER

The awards are open to PR consultancies, solo practitioners and in-house departments from all countries in the Asia-Pacific region (including Australia and New Zealand).

ELIGIBILITY PERIOD

All entries should relate to achievements ONLY during the period 1 January 2021 – 20 April 2022.

Written entries that do not focus on the eligibility period but include achievements outside the eligibility period, will be disqualified. The Organiser reserves the right to reject any work it feels does not comply with the spirit of the awards.

Campaign reserves the right to reject any work it feels does not comply with the spirit of the awards.

PAYMENT METHOD

As a payment method, you can choose between online (credit card/ Alipay) or offline method (bank transfer).

For online payment, you will be redirected to STRIPE our secure payment gateway and we accept the following credit card types:
VISA / MASTER and AMEX. To pay via ALIPAY please select this and you will be redirected to the payment page. For credit card/ Alipay, a 3.5% bank surcharge will be applied.

For bank transfer, you can transfer through your personal online banking system or arrange the transaction at the bank. The payment deadline for the bank transfer is the next day of the respective entry deadline.

If you choose the bank transfer option, you will be responsible for any bank fees related to this transaction. Please do indicate to the bank clearly when making the transfer.

For further details on the payment methods, please refer to our entry kit.

TERMS & CONDITIONS

AWARD TYPE:

For all Campaign categories Gold, Silver, and Bronze will be awarded. For People, Consultancy and Grand Prix, we will be awarding one GOLD WINNER only. It will be subjected to judges’ unanimous decision on what type of awards will be given in each category. In cases where there are 3 or fewer entries in the category, the jury will unanimously decide whether there should be a shortlist and/or whether an entry will be awarded Gold, Silver or Bronze in the final round.

COMPULSORY IMAGES:

All images should be related to the submission, activities, or initiatives. Do not include images of nominee’s personal life that is unrelated to the entry. These will be used to showcase the entry, if awarded.

CONFIDENTIALITY:

The Organiser reserves the right to publish details of the entries in any related publications and materials. However, if there is certain information that must be kept confidential, please clearly mark it as “Not for Publication” by highlighting ONLY the sensitive information in yellow. Please be specific about what information should not be published – do not simply mark the entire submission as confidential.

CREDITS:

All details under credits section must be accurate and consistent on the online Entry Form and on the core Written Papers.

DEADLINES:

Entrants must submit their entries according to the respective entry deadlines including completed payment to allow sufficient time to process and resolve any issues before the entries are pushed forward for preliminary judging. Any delay may result in disqualification of the entry.

DISPUTES:

TThe Organiser reserves the right to withdraw any entry which breaches in the event of a complaint against any winning or shortlisted entry, the Organiser will conduct a full investigation into each case and will request detailed documentation from all parties concerned including the complainant, the entrants, and the client.
The entrant will be solely responsible to clarify the case including confirmation on approval from the brand’s representative. The Organiser will have no hesitation in withdrawing an award in cases where the complaint is upheld.

DUPLICATE ENTRIES:

For any entry which is a duplicate or incorrect submission, you are required to inform the Awards Team immediately for assistance. Entry fee will be charged for an incorrect submission and error on the entrant’s part. Recreating the entry as new is not allowed.

ENDORSEMENT:

All Campaign entries must be endorsed by the most senior brand’s representative of the campaign, authorising the entry and data to be true and accurate.

Consultancy categories: the endorser must be a senior management member which will be CEO/MD/Head of the office.

People categories: The Nominee cannot endorse their own submission. In cases the Nominee is the most senior management member/brand’s representative, then this will require the second most senior to endorse.

ENTRIES:

You may enter the same campaign/entry in more than one category. However, for each entry, you should tailor it and read the criteria carefully. You must provide separate documentation, supporting materials and entry fee. Please remember to use the correct entry template for different categories. Entries are non-returnable.

ENTRY FEE:

Upon submission of the online entry form, entry fees are chargeable, and you will be liable to pay for the entries. In the event of disqualification, entry withdrawal, duplicate submissions or non-endorsement by management, the fee paid will be non-refundable.

Entries unpaid by the respective deadlines (Early Bird Deadline by 7 March, Entry Deadline by 11 April and Final Entry Deadline by 20 April 2022) may be disqualified. Haymarket Media Ltd will retain the right to claim for unpaid entry fees and reserves the right to disqualify any unpaid entry.

EXECUTIVE SUMMARY:

All entries will require an executive summary with 100-150 words to showcase your entry if awarded and to be published. This summary should strictly be why you feel this entry should win and will be used as part of judging. DO NOT provide confidential information and any type of information that is irrelevant to your submission such as company credentials might result to low score.

FORMAT

Formats and file sizes of the written submission and any supporting materials must be strictly adhered to.

JOINT COLLABORATION:

Where multiple agencies/suppliers that have worked on the same campaign/event, it must be agreed in advance between all parties involved as to who will make the entry including client’s approval. All parties who have contributed to the same campaign/event should be credited. All credits will be used to publish and appeared on the winning trophy. If the same entry is submitted by two different entrant companies, or multiple agencies and in-house team of the brand company have entered the same work, the submission may be treated as a joint entry at the Organiser’s discretion. Any duplicated entry, the entry fee will be forfeited.

JUDGING:

Any juror who has a potential conflict of interest, including, but not restricted to, working for an agency that submitted that campaign and/or being involved with any aspect of the project, will be asked to abstain on scoring that entry. All jurors will be required to sign a confidentiality agreement that bans them from disclosing information from entry submissions.

LANGUAGE:

Entry submission such as the online entry form, submission paper must be in English only. Any supporting material or any video submission that are not in English should be accompanied by a translation to avoid being penalised during judging.

MODIFICATION REQUEST:

Any requests for changes or replacement of files are subject to the approval of the Organiser. A fee of HKD800 will be charged for each change.

MUST NOT INCLUDE:

FTo protect the integrity of the judging, entries submitted by the agencies in all Campaign categories only MUST NOT include the agency names and logos within written submission, executive summary and any supporting materials, videos (including letterheads, visible watermarks, platform account name, password), supporting materials, creative samples, and URLs. Judges might score your entry low and may disqualify your entry.

Entries submitted directly by brand’s company such as by the in-house team are not restricted to use their brand’s name and should be writing the entry as third party.

PAYMENT:

All payments for submissions must be made at the time of submission confirmation. Once you have confirmed to SUBMIT ENTRY, your entry will be processed and from that point on the entrant will be liable for all entry fees including any duplicate submissions. No cancellations or withdrawals of entries will be accepted. If you have made a mistake, please contact the Organiser immediately for assistance.

PUBLISH:

The Organiser reserves the right to publish all entries wholly or in part, as case studies or for publicity purposes.

QUERIES:

The judges reserve the right to raise queries regarding the information provided and penalise any entry if there is evidence of inaccurate and misleading claims which will lead to entry disqualification.

RULES:

The Organiser reserves the right to withdraw any entry which breaches any of the Awards Organiser’s rules. In the event of a complaint against any winning or shortlisted entry, the Organiser will investigate each case and will request detailed documentation from all parties concerned including the complainant, the entrants, and the client. If the complaint is upheld, entries and, if applicable, awards will be withdrawn accordingly.

TEMPLATE:

A: All written submissions should be submitted using the entry template provided. You may design your own, but it must be submitted in the required format to include all section titles indicated in the template which judges will base on when scoring your entry.

TROPHY CREDITS:

Credits will be based on the information provided on the online entry form under “Credits Section”. Any changes on trophy credit prior to the completion of the event is not allowed. Final approval must be confirmed by the Organiser and is subject to a fee.

WINNER REPRESENTATIVE:

We highly recommend that your local Agency Head or senior management representative (of the nominated Agency) for the consultancy/campaign categories to be present at the awards ceremony to pick up the award. For the People Individual categories, we would highly recommend the senior management to support the nominees and we would need the actual nominated person/team present to collect the trophy on stage. Representatives for individual people categories will only collect the trophy on behalf of the nominated person off stage.

Contact Us

Zamir Khan

Group Head of Awards Events, Asia

General Award Enquiry

Kaling Man

Senior Awards & Events Manager

Partnership

Richard Fahy

Commercial Director, Campaign Asia-Pacific

 

WeChat ID: CampaignAsia