Terms & Conditions

TERMS & CONDITIONS

Awards are based on the merits of the work, not on the worthiness of the brand or messaging. That said, Awards presented by Haymarket must not conflict with Haymarket’s core values of Creativity, Expertise, Integrity, Innovation, and Respect, and Haymarket’s commitment to an ethical and sustainable environment.

The Haymarket Awards Entry Terms and Conditions state Haymarket reserves the right to reject any Entry/ies and/or rescind any Award at any time that is inconsistent with Haymarket’s core values, including but not limited to the support of integrity in social and corporate responsibility.

In the award entry process, it is the responsibility of the brand and awards entry teams to flag any entry in the submission process that may be cause for concern based on the nature of the campaign or the parties involved in the entry. For example, Haymarket’s core values do not align with the promotion of tobacco products. We do not endeavour to create an exhaustive list of categories or parties that may exist or may come into existence that is not aligned with such core values. We do, however, encourage the team to keep abreast with the latest news, trends, and tides in our industry, which would inform their consideration and determination of whether certain award submissions fail to align with Haymarket’s core values and require internal review. In such cases, Haymarket may elect not to accept an entry or rescind an award.

DEFINITIONS:

In these Terms and Conditions, the following terms have the following meanings:

• “Awards” means the particular Awards.
• “Awards Entry Page” means the entry webpage where information and Terms and Conditions relevant to the particular Awards can be found.
• “Entry/ies” means all material and information submitted for the particular Awards.
• “Entry Kit” means the document that details the rules and processes regarding eligibility, judging, and other Entry information relevant to the submissions.
• “Entrant” or “You” means any company, individual, or organization that submits an Entry for the relevant Awards.
• “Entry Requirement” means the specific submission requirements relevant to the particular Awards.
• “Haymarket Media, Inc.” or “Haymarket” or “We” or “Us” means all of its subsidiary brands, group companies, affiliates, and/or representatives.
• “Terms and Conditions” means terms and conditions applicable to the Entry/ies and Awards.

By entering the PR Awards Asia-Pacific 2026, Entrants agree to be bound and abide by the Rules. We may vary the Rules from time to time, in which case the variation will take effect from the date of publication of the Rules on our website: www.prawardsasia.com. We have absolute discretion to determine the application of the Rules or to resolve any ambiguity in them as we see fit.

Please ensure that each entry complies with the following rules.

Failure to follow the rules may result in your entry being disqualified at an early stage in the judging process.

AWARD TYPE:

For Campaign, Effectiveness and Artificial Intelligence categories Gold, Silver, and Bronze will be awarded. For People & Company, Consultancy, and Grand Prix, we will be awarding one GOLD WINNER only. It will be subjected to the judges’ unanimous decision on what type of awards are to be given in the respective categories. This may also result in awards being given of the same type or no award. Judges might unanimously decide to award a Commendation in the people/team or company categories.

In cases where there are three or fewer entries in the category, the judges will unanimously decide whether there should be a shortlist and/or whether an entry is awarded any type of award in the final round of judging.

CANCELLATIONS AND REFUNDS:

If an Entrant wishes to withdraw an entry, the Entrant must notify the Organiser by email to PRA@haymarket.asia. Any refund, if approved, will require a processing fee of HKD1,500 and will be automatically deducted from its entry fee before any refund is processed.

COMPLAINTS PROCEDURE:

In the event of a complaint regarding any award-winning or shortlisted entry, the Organiser reserves the right to investigate the complaint at their absolute discretion. If an investigation is initiated, the entrant must fully cooperate by providing any requested information. If the complaint is upheld and it is determined that the winning or shortlisting of an entry was unfair or incorrect, the Organiser may withdraw or disqualify the relevant entry or award.

CONFIDENTIALITY:

Your entry and any supporting documentation will not be considered confidential information unless identified as ‘Confidential.’ If there is certain information in the written entry paper or supporting documents that must be kept confidential, please indicate this clearly by highlighting the specific parts in yellow and marking the check box on the online form. Please do not simply mark the entire entry as “confidential.”

• Notwithstanding the foregoing, Confidential Information does not include information that is public-facing or generally known to the public at the time of disclosure or becomes generally known through no wrongful act on the part of Haymarket.
• The Organiser reserves the right to publish details of the entries in any related publications and materials. The Entrant understands and agrees that Haymarket may be required to disclose Confidential Information included in the entry to comply with applicable laws or governmental regulations or a valid order issued by a court or government agency of competent jurisdiction.

CREDITS:

All credit information must be submitted accurately and exactly as it is intended to appear on all awards-related materials. Unless expressly permitted by official brand guidelines, all campaign, company, and people/team names must be presented in Title Case.

• For Campaign, Effectiveness and Artificial Intelligence categories, the campaign title must reflect the title used in execution. No additional descriptors or supplementary information, including the entrant’s company name, may be included unless such information forms part of the official campaign title.
• The organiser reserves the absolute right, at its sole discretion and without prior notice, to amend, correct, remove, or withhold any submitted credit information that is, or is deemed to be, inaccurate, incomplete, misleading, or non-compliant with these Terms and Conditions.
• All mandatory credit fields in the online submission form must be completed correctly at the time of submission. Upon confirmation of payment, no amendments to credited information will be permitted. Any request for changes or replacement of files thereafter shall be subject to the organiser’s approval and, if approved, will incur an administrative fee of HKD1,500 per change.
• Once an entry has been submitted and confirmed via the online platform, all information designated as “credited” shall be deemed final and binding.
• Where an entry involves multiple agencies or is executed through collaboration, partnership, or joint arrangements, the entrant must clearly and fully disclose all participating parties in both the written submission and the online entry form. The entrant bears sole responsibility for the accuracy and completeness of such disclosures.
• The organiser may use all submitted credit information for publication across any and all awards-related channels, including but not limited to editorial content, websites, shortlists, trophies, marketing materials, prize announcements, and the Awards Presentation event.
• The entrant acknowledges and agrees that it is solely responsible for verifying the accuracy and completeness of all submitted credit information at the time of submission. The organiser shall have no obligation or liability to correct errors or omissions after submission has been confirmed.

DEADLINES:

The Entrants must submit their entries according to the respective entry deadlines, including completion of payment, to allow sufficient time to process and resolve any issues before the entries are pushed forward for preliminary judging. Any delay might result in disqualification.

DISPUTES:

The Organiser reserves the right to withdraw any entry that breaches in the event of a complaint against any winning or shortlisted entry, the Organiser will conduct a full investigation into each case and will request detailed documentation from all parties involved, including the complainant, the entrants, and the client. The entrant will be solely responsible for clarifying the case, including obtaining approval from the brand’s representative. The Organiser will not hesitate to withdraw an award if the complaint is upheld.

DUPLICATE ENTRY:

Duplicate entries cannot be withdrawn or cancelled, and the Entrant will be liable for the entry fee. The paid fee is non-refundable. Any entry fees due but unpaid at the time of withdrawal are immediately due and payable.

The Entrant may request to replace the duplicate entry with a new category or move the duplicate entry to a new category with the Organiser’s approval provided that the entry fee paid will not be refunded in respect of any fee difference between the entry fee payable for the original category or the new category. The Entrant is required to pay any additional amount in respect of any fee difference between the entry fee payable for the original category and the new category.

ELIGIBILITY:

To be eligible, all entries must comply with the Terms and Conditions, including requirements outlined in the Entry Kit and Entry Requirements.

• All entries must relate to achievements ONLY during the eligibility period. Written entries that do not focus on the eligibility period but include achievements outside the review period will be disqualified.
• Entries must be truthful, and factual where applicable.
• Entries must be original and owned, and no additional permissions or approvals from a third party should be required for the use of the Entry materials as stated herein and on the Awards Entry Page.
• We reserve the right to reject any Entry/ies and/or rescind any award that fails to comply with stated requirements, The entrant remains responsible for any entry fees. No refunds will be issued as a result of rescission.

ENDORSEMENT:

For Campaign, Effectiveness and Artificial Intelligence entries submitted by or on behalf of the brand or its companies, the entries must be endorsed by the brand representative who is authorised to approve the entry and endorse the data to be true and accurate. Third parties or joint agencies involved will also require prior consent as stated on page 6 in the entry kit.

Consultancy categories: the endorser must be a member of senior management, who will be the CEO, MD, or Head of the office.

People categories: The nominee cannot endorse his or her submission. In cases where the nominee is the most senior member of management/brand representative, the second most senior representative must endorse the entry.

ENTRY CHANGES:

Once an entry is submitted on the entry platform, all credits or any details related to the written submission, summary, supporting material, images, or video cannot be changed.

Any change request will be subject to review and prior approval by the Organiser. If any changes are approved, a fee of HKD1,500 will be charged.

ENTRY CODE OF CONDUCT:

Haymarket Events, part of Haymarket Media Group, is committed to ensuring that all entrants and entries are judged fairly, equitably, and by their peers. With this in mind, we would like to remind all entrants that we expect them to enter their work in good faith, with honesty and integrity.

• We expect all entries to represent bona fide work that a company or agency is proud to have produced.
• We acknowledge that the use of AI has become increasingly common, transforming how people work and the outputs they deliver. In light of this, we expect entrants to indicate clearly where AI has been used — whether in the development of the work itself or in shaping the written entry or any associated assets submitted as part of that entry.
• If it becomes clear that an entry, or if the work entered, has been fabricated in any way, whether intentionally or unintentionally, Haymarket Media Group reserves the right to disqualify the entry.
• If results have already been published, we retain the right to rescind the award and will publish an explanation on our relevant brand sites. Please note: any such decision will be made in consultation with the Chair of Judges and/or relevant judging panel.
• Haymarket Media Group stands by its values of creativity, expertise, integrity, innovation, and respect. We expect everyone who enters, judges, or attends our events to uphold these same principles.

ENTRY SUBMISSION:

For each entry, you must provide separate documentation, supporting materials, and an entry fee. There is no limit on the number of entry submissions, and you can enter multiple categories with the same entry. However, you should tailor your entry to that specific category even when the criteria appear to be the same to avoid being penalized during judging.

The written submission must address and answer the criteria for the chosen category as stated on the entry template. Judges may, at their discretion, reassign, provide a low score, or disqualify the affected entry if it does not adhere to the category or is replicated across multiple categories.

For multiple agencies working on the same project or partnership for the same client, all agencies and clients must agree on a joint entry. Any duplication or disputes may result in disqualification and clarification with the client may be required. The credited agency will be the lead agency or the entrant agency.

ENTRY FEE:

Once the entry has been submitted via the entry platform, entry fees are chargeable, and you will be liable to pay for the entries, even if you have not proceeded to the payment page or in the event of disqualification, entry withdrawal, duplicate submissions, or non-endorsement by management.

• Entries are non-returnable.
• Entries unpaid by the respective deadline (Early Bird Entry Deadline by 5 March 2026, Standard Entry Deadline by 23 March 2026, and Final Entry Deadline by 14 April 2026) may be disqualified.
• Haymarket Media Ltd will retain the right to claim for unpaid entry fees and reserves the right to disqualify any unpaid entries and seek legal action to claim for any unpaid entry fees.

EXECUTIVE SUMMARY:

Please do not provide any sensitive or confidential information in your Executive Summary, which will be published if your entry wins and is visible to the judges during the judging stage.

The summary should strictly focus on your entry. DO NOT provide irrelevant information or company credentials for promotion or marketing purposes. Incorrect submissions will not be used on the website should the entry win. Any changes required will incur a fee of HKD1,500 and are subject to the Organiser’s approval.

FORMAT:

Formats and file sizes of the entry submission paper, images, and supporting materials must be strictly adhered to. The entrant is responsible for ensuring all formats are followed strictly as per the guidelines. Failing to do so might result in the entry being scored low by judges and may result in disqualification. Any changes required might result in an extra fee.

JOINT COLLABORATION:

Where multiple agencies/suppliers have worked on the same program/initiative/event, it must be agreed in advance between all parties involved as to who will make the entry. All main parties who have contributed to the same program/initiative/event should be listed in the joint collaboration section on the Online Form. If the same entry is submitted by two different entrant companies, or multiple agencies and brand companies have entered the same work, the submission may be treated as a joint entry at the Organiser’s discretion. Any duplicated entry, the entry fee will be forfeited.

JUDGING:

Entry Kit/ Entry Templates may provide judging criteria for the Awards. The judges determine if an entry is worthy of being shortlisted or winning an award. All consideration of Entries is based solely on the merits of the information provided in your entry.

• The judges’ decisions are final, and neither the organiser nor the judging panel will enter any correspondence about them.
• The judges have the right to re-distribute the entries into other relevant categories or not award the category if they feel the entries are not suitable in the category entered. Category changes will be made solely at the discretion of the judges and their decision is final.
• We reserve the right to award any entry in any given category.

LANGUAGE:

Entry submission includes but is not limited to the online entry form, written submission paper must be in English only. Any supporting material or any video submission that is not in English should be accompanied by a translation to avoid being penalized during judging.

LIABILITY:

The Entrant agrees to indemnify and hold harmless Haymarket Media Ltd from any claims, liabilities, losses, costs, and expenses (including reasonable attorneys’ fees) and damages arising out of or resulting from the Entrant’s breach of any representation or warranty contained in the Terms and Conditions.

• You shall not exclude or limit your liability under these Terms and Conditions, including for loss of goodwill and reputation.
• We shall not (whether in contract, tort, negligence, statutory duty, or otherwise) be liable to you under these Terms and Conditions for consequential, indirect, or special damages (including indirect loss of profit and indirect loss of revenue).
• Subject to the clauses above, our maximum aggregate liability to you under these Terms and Conditions (whether arising in contract, tort, negligence, statutory duty, or otherwise) shall not exceed the Entry fees You paid to Us for the related Award submission.

LICENSE:

By submitting the Entry, the Entrant hereby grants to Haymarket, a worldwide, perpetual, royalty-free, non-exclusive, right, and revocable license, to use, reproduce, publish, distribute, display, modify (for formatting purposes), non-confidential portions of the Entry (such as campaign images or videos) in any media in connection with the Awards for educational, promotional, and publicity purposes (“License”). Each Entrant represents and warrants that they own or have secured the necessary permits or approvals from a third party (or parties) to provide the License for Haymarket’s use as described hereinabove.

MODIFICATION REQUEST:

Any changes after the submission of the entry will be subject to review and prior approval by the Organiser. Should any changes be approved, a fee of HKD1,500 will be charged for each change. Not all requests will be accommodated, especially during judging, after the shortlist or winners are announced.

PAYMENT:

All payments for submissions must be made at the point of submission confirmation. Once you confirm SUBMIT ENTRY, your entry will be processed and from this point forward, the Entrants are liable for all entry fees including any duplication of entry.

PUBLISH:

The Organiser reserves the right to publish all entries wholly or in part, as case studies or for publicity purposes. Entrants are responsible for highlighting any confidential or sensitive information. Please refer to the Confidentiality section for further guidance.

QUERIES:

Judges reserve the right to raise queries regarding the information provided in the written submission and supporting material and penalize any entry if there is evidence of inaccurate and misleading claims, which could result in disqualification.

RULES:

The Organiser reserves the right to withdraw any entry that violates any of the Awards Organiser’s rules. In the case of a complaint against any winning or shortlisted entry, the Organiser will investigate each case and request detailed documentation from all parties involved including the complainant, the entrants, and the client. If the complaint is valid, entries and, if applicable, awards will be withdrawn accordingly.

TEMPLATES:

All written entry submission papers should be submitted using the entry template provided. You may remove the PRA logo and format or design your entry but must include all required information, based on all sections.

You must indicate clearly as per each section title which judges will score your entry based on.

TROPHY CREDITS:

Trophy credits will be based on information provided on the online entry form under the “Credits Section.” Any request for trophy credit changes before the event is completed is not allowed. The request will be evaluated by the Organiser and if approved, a fee will be applied.